CLiP Feb2017

CLiP review and planning meeting 21-23 February 2017, Safari Gate Hotel, Bujumbura, Burundi

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Meeting objectives

• Have a shared understanding about the CLiP project objectives and intended outcomes
• Have a shared understanding of the progress until this point against the plans
• Clarify opportunities for partners to be involved in CLiP from now on and particularly for scaling up
• Collectively identify what challenges ahead are (and possibly prioritise them from most to least crucial)
• Collectively develop an action plan (with national partners) highlighting who does what when etc. (without detailed budgeting at this point e.g. ideal + non-negotiable)

Meeting agenda

Time	Session	Facilitator/Presenter
		DAY 1, MONDAY 20
9.00 - 9.15	Welcome and introduction of participants Meeting objectives and agenda	Ewen / Cyrille Godfrey
9.15 – 9.30 9.30 – 9.45 9.45 - 10.00	Opening remarks Goodwill message - MOVE TO DAY 3 Opening message -	Peter IFAD Min of Agriculture
10.00 – 10.30	Coffee-break (Photo)	Jean Prosper
10.00 – 10.30	CLiP Overview/Result framework --> Presentation and clarification Q&A? How long is the presentation?	Bernard or Peter
10.30 – 13.00	Progress to-date * DRC activities * Burundi activities Possible to organise a bus stop? With interactions? Possible to have a traffic light system? Or would that be too bad?	Ewen Chris Godfrey
13.00 - 14.00	Lunch	Jean Prosper
14.00 - 15.00 15.00 - 17.00	--> What is expected here?  Output-based group discussion  Identification of gaps (activities partners, deliverables and suggestions on way forward  Group feedback session > World cafe table about each of the outputs: where are key gaps and what needs to happen? 4x25' + 20' of recap at the end to see what is missing...	Ewen
19.30 - 20.00	Cocktail	Jean Prosper
		DAY 2, TUESDAY 21
8.30 - 9.00	Recapitulation of Day 1 >> Suggest doing this with participants rather than just a summary e.g. 1-2-4-all	Samy
9.00 - 10.00	2017 Work plan highlights DRC activities ?? What shape will this take? Who is preparing this and for how long? Do you expect Q&A?	Ewen Chris Godfrey
10.00 – 10.30	Coffee-break	Jean Prosper
10.30 – 11.30 11.30 – 13.00	Burundi activities (--> assume Same as last session) Break-out session Review of work plans by Outputs (1-4) --> Who works on what? Against what template? Already filled? Do we present indeed against outputs/countries/activities?	Godfrey Ewen
13.00 – 14.00	Lunch	Jean Prosper
14.00 – 16.00	Group work presentations --> ?? How much detail, what to present, for how long. Per output or just the entire plan? Only added things or the whole thing again	Ewen
16.00 – 17.00	Plenary --> ?? To do what?	Bernard
15.30-16.00	Coffee-break	Jean Prosper
		DAY 3, FRIDAY 22
8.30 - 9.00	Recapitulation of Day 2	Paulin
9.00 - 10.00	Harmonisation of country work plans DRC Burundi --> ?? What does this entail?	Ewen Godfrey Chris
10.00 – 10.30	Coffee-break	Jean Prosper
10.30 – 11.30 11.30 – 13.00	Presentation of harmonized work plans Project Advisory Group (PAG)/IFAD meeting	Godfrey Peter/Malu
13.00 – 14.00	Lunch	Jean Prosper
14.00 – 14.30 14.30 – 15.00	Next steps AOB --> ?? I assume that this means you will be preparing a series of next steps throughout the event and will report them during this session, correct?	Peter Peter
15.00 – 15.30	Closing (What is planned for the core team later, if anything?)	ILRI
17.00 –	Dinner	Jean Prosper

Alternative agenda

Time	Session	Facilitator/Presenter
		DAY 1, MONDAY 20
9.00 - 9.15	* Welcome and introduction of participants * Meeting objectives and agenda *	Cyrille Ewen
9.15 – 9.30 9.30 – 9.45 9.45 - 10.00	* Opening remarks * Goodwill message * Opening message	ILRI (TBD) IFAD Min of Agric
10.00 – 10.30	Coffee-break (Photo)	Jean Prosper
10.00 – 10.30	CLiP Overview/Result framework	Bernard or Peter
10.30 – 13.00	Progress to-date * o DRC activities * o Burundi activities	Ewen Chris Godfrey
13.00 - 14.00	Lunch	Jean Prosper
14.00 - 15.00 15.00 - 17.00	 Output-based group discussion  Identification of gaps (activities partners, deliverables and suggestions on way forward  Group feedback session	Ewen
19.30 - 20.00	Cocktail	Jean Prosper
		DAY 2, TUESDAY 21
8.30 - 9.00	Recapitulation of Day 1	Samy
9.00 - 10.00	2017 Work plan highlights DRC activities	Ewen Chris Godfrey
10.00 – 10.30	Coffee-break	Jean Prosper
10.30 – 11.30 11.30 – 13.00	Burundi activities Break-out session Review of work plans by Outputs (1-4)	Godfrey Ewen
13.00 – 14.00	Lunch	Jean Prosper
14.00 – 16.00	Group work presentations	Ewen
16.00 – 17.00	Plenary	Bernard
15.30-16.00	Coffee-break	Jean Prosper
		DAY 3, FRIDAY 22
8.30 - 9.00	Recapitulation of Day 2	Paulin
9.00 - 10.00	Harmonisation of country work plans DRC Burundi	Ewen Godfrey Chris
10.00 – 10.30	Coffee-break	Jean Prosper
10.30 – 11.30 11.30 – 13.00	Presentation of harmonized work plans Project Advisory Group (PAG)/IFAD meeting	Godfrey Peter/Malu
13.00 – 14.00	Lunch	Jean Prosper
14.00 – 14.30 14.30 – 15.00	Next steps AOB	Peter Peter
15.00 – 15.30	Closing	ILRI
17.00 –	Dinner	Jean Prosper